Property Management Assistant – Toorbul | Family-Run Agency | Supportive Team Environment

Tania Tebbit
May 19
2 min read

Are you an organised and proactive individual with a passion for real estate? A small, family-run real estate agency in Toorbul is seeking a dedicated Property Management Assistant to support their property management team. This role offers the opportunity to be part of a close-knit team that values professionalism, community, and exceptional client service.

About the Role

As a Property Management Assistant, your responsibilities will include:

Administrative Support: Assist with day-to-day administrative tasks to ensure smooth operations within the property management department.
Tenant and Landlord Communication: Serve as a point of contact for tenants and landlords, addressing inquiries and providing updates as needed.
Maintenance Coordination: Schedule and follow up on maintenance requests, liaising with contractors and ensuring timely resolution of issues.
Lease Documentation: Assist in preparing and managing lease agreements, renewals, and related documentation.
Property Inspections: Coordinate routine property inspections and help document findings for property managers.
Database Management: Maintain accurate records in the property management software system, ensuring all information is up-to-date.

What We’re Looking For

Experience: Previous experience in a property management or administrative role is advantageous but not essential.
Skills: Strong organisational skills, attention to detail, and the ability to multitask effectively.
Communication: Excellent verbal and written communication skills, with a friendly and professional demeanour.
Technology: Proficiency in Microsoft Office Suite and familiarity with property management software is a plus.
Team Player: Ability to work collaboratively within a small team and contribute to a positive office environment.

What’s On Offer

Supportive Environment: Join a family-run agency that values each team member and fosters a collaborative workplace.
Professional Growth: Opportunities for learning and development within the real estate industry.
Community Focus: Work with a team that has deep roots in the Toorbul community and a commitment to excellent service.
Flexible Work Hours: Potential for flexible scheduling to accommodate work-life balance.